How Property Management Software Exceeds the Value of a Traditional Checklist

By Guy Gray | Property Management

Jan 09

Busy and successful property managers know that Commercial Real Estate isn’t a venture for the faint of heart. Hard work, dedication, critical thinking, and an eye for the minute details that would normally escape others’ notice are hallmarks of those operating in the profession. Add in a hearty dose of organizational prowess, allowing for the ability to keep track of changing deadlines, ever-growing to-do lists and a host of other maintenance, upkeep and critical lease dates and CRE pros can give one of those lightning-fast superheroes of recent movies a run for their latex-clad money.

Property managers with thriving books of business have likely adopted traditional methods for keeping on top of their various day-to-day, week-to-week or month-to-month tasks. And while those checklists may have been sufficient to meet your needs in the past, modern advances in the world of technology have made tried-and-true strategies akin to tying a string around your finger. Enter the era of CRE property management software.

Anticipation Instead of Reaction

Over time, most CRE pros have developed their own personal checklists and blueprints for managing the needs of their portfolios. Sophisticated CRE property management software solutions, such as those offered by Quarem, are more than just one-to-one replacements of these types of traditional systems. Designed by professionals who understand commercial real estate, the customized modules of a CRE software platform can anticipate maintenance schedules, remind you to perform quarterly portfolio analysis and prompt you for input of critical dates and events, all with the click of a mouse button.

Individual Needs for Diverse Portfolios

Unless you happen to own or manage a host of cookie cutter assets, what works for one of your CRE properties isn’t likely to fit perfectly with another down the street, much less across the country. Instead of developing new systems to keep on top of nuanced differences in reporting, rent collection or other management requirements, software platforms such as Quarem’s Access and Vantage options are designed to adapt. Individually activate or disable tracking of physical property or make note of differences in deposits or lease termination deadlines on an asset-by-asset basis. With this level of customization, CRE professionals will find it easier than ever to diversify their portfolio holdings without sacrificing efficiencies.

Real-Time Updates to Your To-Do List

That little black book of CRE must-do’s can most likely be made portable. But when modern property managers are often on the go, providing updates, checking off items or adding to that list often must wait until team members can take a break to communicate. With a modern, cloud-based CRE platform, there’s no more waiting for both team members to find cell-coverage. Individual contributors can submit messages, make critical changes or add info, all in real time. Your CRE business doesn’t stand still so why should your mission-critical scheduling and tracking systems?

Ditch the Spreadsheets and Notebooks

Just like shag office rugs, orange wall paint and laminate flooring, carrying around physical notebooks or logging critical information in a sheath of paper spreadsheets is outdated. Commercial Real Estate professionals on the go understand the benefits of ditching the physical ball and shackles of their data management needs. With a host of benefits such as real-time support, on the go mobile apps, secure encryption and more, finding the right CRE property management software partner can modernize business and free up critical resources. Call Quarem today for an initial consultation of your individual portfolio’s needs and find out how our software solutions can save you time and allow you to focus less keeping track of your to-do list and more on growing your real estate empire.

About the Author

Guy Gray serves as Chief Operating Officer overseeing our technology and client services teams. He is responsible for guiding Quarem application development, networking and security, as well as new client implementations.